Skip to main content
Multiple Enterprise Organizations Cross-Industry

The Modern Digital Workplace Employees Actually Use

Multiple enterprise organizations replaced fragmented legacy intranets with modern SharePoint collaboration portals — centralized communication, unified document access, and seamless Teams integration that employees adopted from day one.

Discuss Your Intranet See Solution Details
0% Adoption Improvement
Zero Double-Bookings
0 M365 Integrated
0/7 Hour Access
The Challenge

A Fragmented Digital Workplace

Across multiple enterprises, the same story repeated: outdated intranets, scattered content, and disconnected employees struggling to find what they need.

Email-Only Communication

Company news distributed via mass email lists. No centralized hub for announcements or leadership updates.

Tap to see impact →

Employees missed critical updates buried in overflowing inboxes. New hires had no way to access historical communications.

Scattered Documents

Employee handbooks, policies, and training materials spread across shared drives and local folders.

Tap to see impact →

Teams wasted hours searching for the right version of documents. No governance, no version control, no audit trail.

No People Directory

No centralized directory to find colleagues, roles, reporting structures, or expertise across the organization.

Tap to see impact →

Cross-department collaboration suffered. New employees couldn't identify the right contacts for weeks.

Chaotic Onboarding

No single source of truth for new employees. Onboarding relied on tribal knowledge and forwarded email chains.

Tap to see impact →

Time-to-productivity for new hires was measured in months, not weeks. HR spent excessive time on repetitive onboarding tasks.

Siloed Departments

Each department operated independently with no shared workspace, project tracking, or cross-functional visibility.

Tap to see impact →

Duplicate work across teams. No awareness of ongoing initiatives. Strategic alignment suffered at every level.

Zero Mobile Access

Legacy intranet was desktop-only. Remote and frontline workers had no way to access company information on the go.

Tap to see impact →

Field workers, distributed teams, and executives traveling were completely disconnected from the digital workplace.

Transformation

Before vs. After the Modern Intranet

See the measurable transformation across every dimension of the digital workplace.

Company News
Before

Email blasts ignored by 80%+ of employees

After

Centralized news hub with targeted distribution to Teams

Document Access
Before

Scattered shared drives, wrong versions circulated

After

Governed library with metadata, search, and version control

People Discovery
Before

No directory — ask around or guess

After

Searchable people directory with org charts and expertise tags

Onboarding
Before

Tribal knowledge, forwarded emails, chaos

After

Structured onboarding portal with checklists and milestones

Collaboration
Before

Department silos, no shared workspaces

After

Hub sites with Teams integration and cross-functional projects

Mobile Access
Before

Desktop-only legacy intranet

After

Mobile-responsive with native Teams app integration

Live Intranet Activity
📰 Company-wide news published — 2,400 employees reached instantly
👥 New hire onboarding portal activated — 12 tasks auto-assigned
📋 HR policy updated — automatic version control and notifications
🔍 Enterprise search query resolved in 0.3s — document found across 40K+ files
🏢 Department hub site created — Finance team workspace live
📱 Mobile intranet accessed — 340 field workers connected today
⚡ Power Automate workflow triggered — IT ticket auto-routed
📊 Viva Connections dashboard updated — personalized feed live
The Solution

A Connected Digital Ecosystem

We designed and built custom SharePoint Online intranets tailored to each organization's structure — with personalized dashboards, department hubs, people directories, and deep Teams integration.

Central Home Site

Organization-wide news hub with personalized executive dashboards, quick links, and enterprise search

Department Hub Sites

Dedicated spaces for HR, Finance, IT, Marketing — each with local governance and content ownership

People Directory

Searchable org charts, expertise profiles, and reporting structures powered by Microsoft Graph

Document Management

Governed libraries with metadata tagging, retention policies, approval workflows, and AI-powered search

Teams Integration

Seamless embedding of intranet content, notifications, and apps within the Microsoft Teams experience

Mobile Experience

Responsive design and Viva Connections ensuring remote and frontline workers stay connected anywhere

Platform in Action

What Employees Experience

A modern, intuitive digital workplace that empowers teams to communicate, collaborate, and access information from anywhere.

01

Executive Dashboard

Personalized home with company KPIs, leadership messages, and strategic initiatives at a glance.

  • Targeted news
  • Quick links
  • Analytics widgets
02

Department Hub

Self-managed spaces for each business unit with local governance, document libraries, and team sites.

  • Local content ownership
  • Team calendars
  • Project trackers
03

People Finder

Rich employee profiles with org charts, skill tags, and contact information powered by Microsoft Graph.

  • Org chart nav
  • Expertise search
  • Profile cards
04

Knowledge Base

Centralized policy library, how-to guides, training materials, and FAQ repositories with powerful search.

  • Categorized content
  • Version history
  • Smart search
05

News & Events

Company-wide and department-level news distribution with automatic Teams integration and mobile push.

  • Scheduled publish
  • Targeted audience
  • Read tracking
06

Self-Service Apps

Embedded Power Apps for IT tickets, expense claims, room bookings, and internal service requests.

  • Power Apps embedded
  • Workflow triggers
  • Status tracking
Who Uses It

Built for Every Role

From the C-suite to day-one new hires, the intranet is designed around the needs of every employee persona.

CEO / Executives

Strategic dashboards, leadership news publishing, company-wide announcements

Real-time KPIs

HR Teams

Onboarding portals, policy management, benefits information, people directory

Self-service portal

IT Department

Governance controls, site provisioning, security management, service desk

Full admin control

Department Managers

Team sites, project workspaces, resource sharing, performance dashboards

Hub site owners

Remote Workers

Mobile access, Teams integration, offline capabilities, push notifications

24/7 anywhere

New Employees

Structured onboarding, task checklists, training materials, mentor connections

Day-1 productive
Results & Impact

Measurable Transformation

Every portal deployment delivered tangible improvements in communication, discoverability, and workforce engagement.

✓ Complete

Modern Hub

Replaced legacy intranet with collaboration platform

100% Complete

Centralized

Document access unified across distributed teams

100% Complete

Discoverable

Improved internal information discoverability with search

100% Complete

Responsive

Mobile-responsive enabling remote workforce engagement

100% Complete

Integrated

Teams & M365 native integration for modern collaboration

Working with ARC over the past 3 years has been nothing short of exceptional. The team has everything that you would look for in a consultant and then some. A vast knowledge of their core business as well as a hunger to learn new industries and skills has proven to be a critical aspect of our partnership.
Mark Zikra Director of Technology, CA Ventures
Implementation Journey

Phased Delivery Approach

A structured, iterative process with employee focus groups and executive stakeholder demos at each milestone.

Weeks 1—3

Discovery

Employee focus groups, content audit, stakeholder interviews, and current-state assessment across all departments

  • User research
  • Content inventory
  • Requirements document
Weeks 4—6

Information Architecture

Site hierarchy design, navigation taxonomy, metadata schema, and governance framework definition

  • IA diagram
  • Site map
  • Governance plan
Weeks 7—10

Home Site Launch

Core hub architecture, branded homepage, executive dashboard, enterprise search, and news distribution engine

  • Central home site
  • Branding applied
  • Search configured
Weeks 11—15

Department Hubs

Department-specific hub sites, content migration, local governance setup, and content owner training

  • HR portal
  • IT hub
  • Finance workspace
Weeks 16—18

Teams & Mobile

Teams integration, Viva Connections setup, mobile optimization, people directory with Graph API

  • Teams tabs
  • Viva dashboard
  • Mobile app
Weeks 19—22

Adoption & Launch

Champion program, training materials, phased rollout, feedback mechanisms, and analytics-driven refinement

  • Training docs
  • Champion network
  • Adoption metrics
Technology Stack

Built on Microsoft 365

Every component leverages the Microsoft ecosystem — no extra licensing, no data egress, full tenant integration.

SharePoint Online Platform
SPFx Development
Microsoft Graph API Layer
Power Automate Workflows
Microsoft Teams Collaboration
Viva Connections Experience
Power Apps Applications
Azure AD Identity

Frequently Asked Questions

How long did this implementation take?
Multi-phase implementation spanning several months with iterative releases throughout. The core hub architecture, branding, and executive homepage launched first, followed by department hub sites, news distribution into Teams, people directories, and mobile experience refinements.
What was the team composition?
A cross-functional team of SharePoint architects, SPFx developers, a UX designer, a Microsoft Graph specialist, and a change and adoption lead worked alongside each client's internal communications, HR, and IT stakeholders.
How is this different from an out-of-the-box SharePoint intranet?
Out-of-the-box SharePoint gives you building blocks, not a coherent employee experience. These portals are tailored to each organization's structure, governance model, and communication patterns — with custom SPFx components, Teams integration, and a content model designed around how employees actually look for information.
How do the portals scale across distributed teams and keep information discoverable?
Department hub sites give local teams ownership while shared governance and enterprise search keep content findable across the organization. Mobile-responsive design and native Teams integration mean remote and frontline employees get the same experience as headquarters staff.
Can business users manage content themselves?
Absolutely. Content owners are trained to manage their department sites, publish news, and update pages using SharePoint's intuitive editing experience. IT maintains governance while enabling business self-service — no developer needed for day-to-day content updates.
How does the intranet integrate with Microsoft Teams?
The intranet integrates seamlessly through Viva Connections for a personalized mobile/desktop feed, embedded SharePoint tabs in Teams channels, automatic news distribution to Teams, and custom SPFx web parts accessible within the Teams experience.
Let's Build Something Great

Ready to Build Your Modern Intranet?

Let's discuss how a custom SharePoint intranet can transform communication, collaboration, and employee engagement across your organization.

Book a Consultation Explore Solutions
No obligation Response within 24 hours Inc. 5000 #749