Case Study

How Event Management Software Simplifies the Complex Processes of Performing Arts Industry

Introduction

This case study explains how event management software solves the challenges faced by performing arts centers. It categorizes each problem that usually every event professional faces while managing theaters, auditoriums, and other performing arts centers. Also, it defines the solutions to each problem that can be achieved by an all-in-one venue booking and event management software.

Challenges
The Immensity of Industry
Performing arts industry is one of the crowded industries in the world. Theaters are mostly jam packed with consecutive events, artists, promoters, and audiences. Managing the huge amount of data coming from the events, artists, and promoters is tiring and troublesome.
Lack of Technology Resources
While automation and artificial intelligence are widely used in the live events industry, some theatres and live event venues have had trouble implementing these new technologies. The progress of digital transformation has been dragged down due to less resources and the lack of technology information.
Enormous Workload with Back-to-Back Event Bookings
The excessive workload that every event manager shoulders is at the time of consecutive event bookings. Especially when there is no centralized system that connects each and every team member related to booking department. They have to go through a storm of booking forms along with the pressure of clients. As a result, they often lack efficiency and even deal with double bookings or mismanagement.
Mountains of Paperwork
Every organization in the performing arts sector has everyday document management challenges to overcome. It becomes a mess to handle things manually, especially when your facility is booked with consecutive appointments, and you have to deal with a mountain of paper. Sharing files physically causes chaos and leads you to become disorganized.
Lack of Control Over Multiple Event Bookings
Booking multiple events at the same time is extremely stressful. It leads event managers to uncontrollable situations. Even though one desperately wants to get rid of them, doing so becomes difficult and nearly impossible, which greatly increases stress levels. External elements like risks, technological setbacks, or injuries to major performers can severely hamper an event.
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Solutions
Challenge

The Immensity of Industry

Performing arts industry is one of the crowded industries in the world. Theaters are mostly jam packed with consecutive events, artists, promoters, and audiences. Managing the huge amount of data coming from the events, artists, and promoters is tiring and troublesome.

Solution

Industry-Specific Software

The best thing about event management system is that it is totally dedicated to the performing arts industry. It means that it can overcome any challenge that an industry professional usually face. From multi-venue bookings to managing hundreds of documents at the same time, it solves all the event management problems.

Challenge

Lack of Technology Resources

While automation and artificial intelligence are widely used in the live events industry, some theatres and live event venues have had trouble implementing these new technologies. The progress of digital transformation has been dragged down due to less resources and the lack of technology information.

Solution

Software with Full of Essential Tools

As an event management system is enriched with all essential tools required by performing arts event managers. The must-have modules include an event and venue booking calendar, automated contract generator, event management portal, security and governance, CRM, reporting analytics, performance settlement, and software integration.

Challenge

Enormous Workload with Back-to-Back Event Bookings

The excessive workload that every event manager shoulders is at the time of consecutive event bookings. Especially when there is no centralized system that connects each and every team member related to booking department. They have to go through a storm of booking forms along with the pressure of clients. As a result, they often lack efficiency and even deal with double bookings or mismanagement.

Solution

Event Booking Calendar with The Capability of Booking Multiple Events

Event management software lets you immediately add, update, and reschedule event bookings. The booking calendar makes it simple for venue managers to reserve their space not just for a single day but for a number of consecutive and non-consecutive days at once. You never stay under booked when using event management system.

Challenge

Mountains of Paperwork

Every organization in the performing arts sector has everyday document management challenges to overcome. It becomes a mess to handle things manually, especially when your facility is booked with consecutive appointments, and you have to deal with a mountain of paper. Sharing files physically causes chaos and leads you to become disorganized.

Solution

Built-In Document Management Feature

This solution has come up with the best solution for all your document management mess. An efficient and time-saving online document management system for businesses of all sizes. Easy connections with productivity apps facilitate easier access to important information. It also makes it possible to access papers from a distance.

Challenge

Lack of Control Over Multiple Event Bookings

Booking multiple events at the same time is extremely stressful. It leads event managers to uncontrollable situations. Even though one desperately wants to get rid of them, doing so becomes difficult and nearly impossible, which greatly increases stress levels. External elements like risks, technological setbacks, or injuries to major performers can severely hamper an event.

Solution

Customized to Book As Many Events as You Want

The event booking calendar in this software is an immersive, dynamic tool that supports multi-venue and multi-event booking and venue management activities. It also has customizable elements tailored to your particular business needs and a streamlined strategy that connects multiple departments in your organization to produce a centralized record.