SharePoint-Based Contract
Management System

Let your legal team count on our contract management system to manage contract creation, send automated reminders, and quickly find important details critical to the business.

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Contract Management System Powered By Microsoft SharePoint

Managing multiple contracts can be troublesome in the real estate industry, and the larger your business grows, the more difficult it becomes. It can be time-consuming to track the relevant contract, delegate it to the right lawyer or legal assistant, and wait for email-based approvals. In addition, there is no way to search for contract renewal and no way to receive timely alerts when contracts are about to expire. You have no idea if high-value contract renewals are being overlooked. Sometimes, you can’t tell if you have a signed contract copy. If your organization is experiencing similar issues, a scalable and versatile platform such as a contract management system by ARC is the best fit for you.

 It offers,

  • Centralized Contract Management
  • Scalability and Cost Effectiveness
  • Ease Of Access & Ease Of Use
  • Functionality With Simple Usability
  • High-End Security & Governance
  • Powerful Search Option
Contract Management Solution 2

Modules

Module 1
Module 2
Module 3
Module 4
Contract Generator

Generate contracts in minutes by entering the required fields in the contract form. We've created a simple interface for accessing the contract generator module, promoting efficiency and usability.

Contract Tracking Dashboard

A simplified contract tracking dashboard presenting all the details related to contracts including their metadata along with the progress, and approval status.

Contract Process Automation

Automate the entire contract management and approval process including creation authoring, negotiation, execution, auditing, and renewal of a contract.

Integration with SharePoint Syntex

Our contract management solution easily integrates with SharePoint Syntex to automatically pull out the significant metadata helpful to add to document libraries, views, and search.

Module 4 Contract Management 1
Module 4 Contract Management 1
Module 4 Contract Management 1
Module 4 Contract Management

Features

The full-featured contract management system offers a smart way to manage your contracts concentrating on the user rather than just a specific document streamlines the contracting process. This indicates that it can be integrated with your current SharePoint custom developed site to give you and legal professionals the maximum functionality. Additionally, it seamlessly integrates with SharePoint Syntex for improved contract management along with reducing the volume of metadata that employees need to manually enter, saving time and labor.

Predefined Templates
Creating a contract from scratch can be intimidating, and it increases the risk of leaving out important details. Contract management system, with a variety of templates to choose from, can assist your legal departments in creating contracts quickly.
Alerts and Notifications
With notification workflows, automatically notify the user of the next step in the process to simplify your operations. Also, have automated key date reminders from contract renewals and expirations to payment dates.
Electronic Signature Integration
This solution integrates with e-signature tools like Adobe Acrobat Sign which helps to eliminate the need for manual signatures or in-person meetings. Thus, managing a contract’s life cycle becomes fully digital with a contract remaining legally binding.
Feature 1
Feature 2
Contract Approval Workflow
The contract approval workflow in this solution is an automated process that controls the tasks involved in submitting, reviewing, collaborating on, and finally approving contracts in a highly predictable manner to ensure compliance.
Centralized Contract Repository
All of your contracts and supporting documents can be kept in one place with ease using SharePoint's central content repository. Information like user profiles, obligations, milestones, and other data can all be kept in one place.
Global Search
A robust search engine is available in SharePoint Online which offers intelligent search using keywords, metadata, or full text. SharePoint enables contract searches across various sources, including portals, document management systems, etc.

Capabilities

sharepoint Dynamic Cross functional Team Proficient In Current Technologies And Tools
Reports
Reports on contract-related user interactions, the most recently accessed contracts, access time, checked-out contracts, and workflow status in real-time.
User-Based Permissions
User-based permissions to strengthen control over who can or cannot access the specific contracts.
Contract Renewals
Manage contract obligations, supervise, and approve upcoming renewals via automated email alerts, and create contract amendments.
Robust Security
Multifactor authentication, customized data encryption, user-based roles, and permissions, to secure confidential contract information.

Benefits

Scalability As
Required
User-Friendly
Functionality
Increased Contract
Visibility
Custom Filtered
Searches
Greater Cost
Efficiency
Reduction in
Legal Risks
Automation for
Entire Process
Optimized Enterprise
Productivity

Technology

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Frustrated With The Cumbersome Process of
Contract Management?

The contract management system by Al Rafay consulting enables real estate professionals to manage
contracts from the time of initial contract generation throughout the full contract lifecycle.